Privacy Policy

Last updated December, 2025

Introduction

This Privacy Policy explains how Macruit, a talent acquisition software platform operated by Whatmaction ("we," "our," or "us"), collects, uses, and protects personal information when you visit our website at https://macruit.com/ (the “Site”) or use the Macruit SaaS platform (the “Service”).

Important Note on Our Role

For Website Visitors & Account Holders: Macruit (Whatmaction) is the Data Controller. We decide how your data is used to provide the service.

For Candidates Applying via Macruit: If you are a job seeker applying to a company that uses Macruit, that company (the Employer) is the Data Controller, and Macruit acts as the Data Processor. We process your data solely on their behalf. For questions about your job application data, please contact the specific Employer directly.

Personal Information We Collect

Information You Provide Directly

We collect information you voluntarily submit when interacting with our Services:

  • Account Information: Full name, email address, phone number, company name, and login credentials.
  • Recruitment Data: Job descriptions, candidate notes, interview feedback, and hiring workflow preferences.
  • Candidate Data (if applicable): Resumes/CVs, application answers, and portfolio links uploaded by you or candidates.
  • Support & Communications: Records of your interactions with our support team and feedback provided.

Information Collected Automatically

When you access our Platform, we may automatically collect technical data to ensure security and performance:

  • Device Data: IP address, browser type, operating system, and device identifiers.
  • Usage Data: Pages viewed, session duration, clickstream behavior, and feature usage patterns.
  • Cookies: Please refer to our Cookie Policy for details on how we use tracking technologies.

Information From Third Parties

We may receive data from:

  • Integrations: If you connect Macruit to tools like Gmail, Outlook, LinkedIn, or an HRMS.
  • Authentication Services: If you use "Sign in with Google" or similar providers.
  • Public Sources: Commercially available business contact information for lead generation (only where legally permissible).

How We Use Your Information

We process personal information for the following specific purposes:

  • To Provide the Service: Creating accounts, managing tenant access, parsing resumes, and enabling AI matching features.
  • To Communicate: Sending transactional emails (password resets, billing), onboarding guides, and product updates.
  • To Improve Macruit: Analyzing usage trends to optimize the user interface and AI algorithms.
  • Security & Compliance: Detecting fraud, preventing unauthorized access, and complying with legal obligations.

Legal Basis for Processing

Depending on your location (e.g., EEA, UK, India), we rely on the following legal grounds:

  • Contractual Necessity: To fulfill our Terms of Service and deliver the SaaS product.
  • Legitimate Interest: To secure the platform, improve our technology, and market our services (B2B).
  • Legal Obligation: To comply with tax, financial, and data protection laws.
  • Consent: Where explicitly requested (e.g., for non-essential cookies or marketing communications).

How We Share Personal Information

We do not sell your personal data. We share it only in the following circumstances:

With Employer Clients

If you are a candidate, your profile and application data are shared with the specific Employer(s) to whom you applied.

With Service Providers (Sub-Processors)

We share data with trusted third-party vendors who help us operate, such as:

  • Cloud Hosting: (e.g., AWS, Azure) for secure data storage.
  • Communication: Email delivery services (e.g., SendGrid, Postmark).
  • Analytics: Tools to monitor platform health and performance.
  • AI Providers: To process resume parsing and matching (data is not used to train public models).

For Legal & Business Reasons

  • Legal Requirements: We may disclose data if required by law, subpoena, or court order.
  • Business Transfers: In the event of a merger, acquisition, or sale of assets involving Whatmaction, user data may be transferred to the new owner.

Your Rights

Depending on your jurisdiction (such as GDPR in Europe or the DPDP Act in India), you may have the following rights:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request updates to inaccurate or incomplete data.
  • Deletion: Request the removal of your personal data (subject to data retention laws).
  • Restriction: Object to specific processing activities.
  • Portability: Receive your data in a structured, machine-readable format.

To exercise these rights, please contact us at support@macruit.com. (Note: If you are a candidate, please contact the Employer you applied to first, as they control your application data.)

Security & Data Storage

Macruit uses enterprise-grade security measures to protect your information, including:

  • Encryption: Data is encrypted in transit (TLS/SSL) and at rest.
  • Access Controls: Strict role-based access control (RBAC) for internal staff.
  • Regular Audits: Routine security scans and vulnerability assessments.

While we strive to use commercially acceptable means to protect your data, no method of transmission over the Internet is 100% secure.

International Data Transfers

Macruit operates globally. Your data may be processed in India or other countries where our cloud providers operate. When transferring data across borders, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your privacy rights.

Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. If material changes are made, we will notify you via email or a prominent notice on the Platform.

Contact Us

If you have questions regarding this Privacy Policy or our data practices, please contact the legal owner:

Company: Whatmaction (Sole Proprietorship)
Owner: Mr. Mohsin Ali Chidi

Product: Macruit (SaaS Platform)

Email: support@macruit.com

Location: India